Companies across the world rely on the management of facilities to run efficiently. In this article we'll look at the management of facilities and how it differs and the steps needed to become a successful facility manager.

What is the term "facilities management?

In simple terms facilities management is the daily operations required to ensure that a physical space is in line with the needs of an organization and its essential functions.

There are many factors that go into the support of the primary aspects of an organisation in particular when it comes to the wide range of sectors needing facilities administration. There could be schools that has facilities spread across several locations or a manufacturing firm with a large plant for production, or an commercial office space that is rented out to one floor of a skyscraper in the city. Whatever field you are in Facilities management (a facility manager) makes sure that your physical space and assets will meet the requirements of your business.

What is the significance of facilities management?

Every organization has the essential purpose which ranges from earning profits to providing for the needs of the community. The management of facilities is an primary foundation of any successful business. Facilities management can be aided in a range of ways:


The primary function is to ensure that the employees, staff and the occupants of the space can perform their duties efficiently. This includes ensuring that the workplace is tidy, well-organized and accessible. This also includes ensuring that vehicles as well as equipment and technologies are working properly as required.

Safety and comfort

The most important factor in productivity is making sure the building's occupants are secure and at ease. Making sure the facilities and equipment are checked to ensure they meet the safety requirements is crucial in reducing risk and liability. Facilities managers also evaluate the ways in which a facility can provide occupants with a comfortable environment.


Safety, productivity and comfort have to be achieved effectively. Facilities management is typically the most expensive expense because of its wide-ranging influence across the entire company, and so any effort to cut down on unneeded operating expenses are vital to the bottom line of the company.


As companies expand, grow the amount of capital assets they have, move locations or adjust to changing workplaces (the introduction of virtual workplaces for example) Facilities management is the key to making sure the success of these shifts. The team must be aware of the facility inside and out and also the people and assets inside the facilities, in order to provide best advice on the latest opportunities.


Beyond EHS (environment health and safety) compliance, facility managers are accountable to encourage greener practices in the business. This could mean a decrease in energy waste, improving energy efficiency, or applying innovative best practices. Sustainable facilities management creates the image of the business and lowers total energy consumption.

Technology for managing facilities

More than ever before, facilities management teams are accountable for keeping reliable and up-to date information and implementing sustainable practices for their buildings, and prioritizing their building or environmental health.

There are numerous technologies that can assist teams in achieving these objectives.

Utility software to track your movements

Many organizations are looking to reduce the cost of energy, make their facilities as efficient as they can and monitor sustainability targets. However, the majority of them fail to take advantage of these efforts due to the manual process of collecting data. Utility tracking software streamlines the tedious process of pulling the data from utility bills of an organization into their facility management software.

Sensor technology

The top facilities management teams utilize sensors to guide the operation and improve the efficiency of buildings. The quality of air, occupancy, and equipment sensors can notify you to any abnormalities when collecting data. The data collected can help improve the comfort of occupants and their health as well as equipment performance and the efficiency of your building. If you want to take action fast think about connecting the sensors to your facility management system that can dispatch workers, prioritize work and take data-driven operational decisions.

Software to manage facilities

The Facility Management Software is software instrument that helps in the day-today activities that are associated with facility management. It assists organizations in:

  • Make sure your building is clean and secure for your guests by providing routine maintenance and custodial service for every area of your facility
  • Keep details from falling into the gaps with an organized maintenance schedule as well as an intake procedure
  • All your communications will be in one place, with real-time updates for all who is involved in the task.
  • Take data-driven decisions based upon the equipment and personnel performance

If you are deciding on the software that will be used to run your facility It is recommended visit RealCube to begin by identifying the capabilities you want of your business before selecting the right software.